EKDMS • FARMTRAC PARTS
Scan & Stock Entry
Select a part number to auto-fill catalog details. Enter only three stock fields.
Scan or Find a Part
Search by part ID, description or barcode
Stock & Rack Details
These are the only fields you manually enter
Scan a part to begin.
Live Shared Items
Every computer works on the same saved inventory entries.
| Part No. | Part Name | Opening | Min Qty | Rack | Purchase ₹ | HSN | Updated By | Updated |
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Manage Master Catalog
Admin can add, update, archive and restore master parts. Part numbers are unique.
Create Staff Login
Each staff member uses their own login; all changes are attributed to them.
Manage Existing Accounts
| Username | Name | Role | Active | Action |
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Activity Log
Recent changes made by staff across connected computers.
| Date & Time | Staff | Action | Part Number |
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Today's collection desk
Outstanding balances and follow-up dates across staff
| Customer ID | Customer | Mobile | Outstanding ₹ | Internal Follow-up Index | Payment Reminder |
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Customer Master
Create a customer once; duplicate Customer ID / chassis number is blocked
| Customer ID | Name | Mobile | Model / Chassis | Delivery | Outstanding |
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Add New Customer
All vehicle and delivery details remain linked to the customer ID.
Customer Main Front Page
Single screen for tractor, warranty, account, recovery, and RC details
Another computer updated this customer record.
Select a customer from the list to view their complete account.
CUSTOMER MASTER FILE
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Not an official CIBIL score
Customer Transactions
Debit adds amount due. Receipt reduces amount due. Reversals retain audit history.
| Date | Type | Reference | Debit ₹ | Credit ₹ | Recorded By | Actions |
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Daily Customer Follow-up
Record calling outcome, customer's response, promise amount and next payment date. Only recorded calls change the internal follow-up index.
Internal follow-up index (not CIBIL)
0–3 recorded calls: 900 · 4–5: 750 · 6: 650 · 7 or more: minus 50 per extra call (floor 300). This is an internal workflow indicator and must not be represented as a verified credit score.
| Date | Method | Customer response | Next promised date | Promised ₹ | Staff |
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RC Approval & File Checklist
Save the document status, process ownership and HSRP details. Print for physical customer file.
Warranty Validity
Validity dates come from customer records, not an assumed term. Verify the manufacturer’s warranty conditions before rejecting a claim.
Administrator Warranty Decision
Uploaded Customer Documents
PDF/JPEG/PNG, up to 5 MB. Documents are authenticated and stored in a protected folder. Collect identification documents only when necessary.
| Document | Category | Uploaded By | Date | Action |
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Debt Recovery Dashboard
Filter collection payments and promised payment dates for any period.
Receipt Collections
| Date | Customer | Amount ₹ | Payment Mode | Reference |
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Promise-to-Pay / Follow-up Diary
| Next Payment Date | Customer | Promised ₹ | Customer's Response |
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Import Customer Debt Excel
Upload CSV or XLSX with headings Customer ID, Amount, optionally Customer Name, Mobile. For existing customers, amounts are added as new charges; new customers need names. Import each source statement once to avoid double counting. Max 1,500 rows / 4 MB per file.
RC Approval Control Desk
Click any customer to complete the RC checklist and print it for the physical file.
| Customer | Chassis | Delivery Date | Application / RC |
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Warranty Customer Register
Set warranty end dates and review expired or manually marked cases.
| Customer | Model | Warranty Start | Warranty End | Status |
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